Tasks to Delegate to a Virtual Assistant - Clear Choice Virtual Solutions

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You’ve made the decision to finally hire a virtual assistant. Congratulations! Now you have the exciting, but maybe a bit overwhelming, task of figuring out exactly how to use your new assistant. You may know that you’re feeling overwhelmed, but have you thought about why you’re feeling overwhelmed? Are you overloaded with administrative tasks? Are you struggling to keep up with marketing and social media? The great news is that there’s almost certainly a way to delegate these tasks to your VA, freeing you up to focus on your business’s core operations.

Let’s take a look at some key questions you should ask yourself as you decide how to utilize your virtual assistant. And then I’ll showcase some of the various tasks that can be delegated and bring you the greatest return on your investment, giving you the most valuable time back.

Questions to Consider When Determining What to Delegate

By outsourcing some of your responsibilities to a VA, you can increase your productivity, reduce your workload, and lower your stress levels. But you don’t necessarily want to just throw anything and everything at them. Here are a few things to consider first:

Why is this task valuable? Why do you need it?
Is this a productive task that will make you money?
How much time do you spend on non-productive tasks?
How much does it cost per hour to have someone complete these tasks for you?
Is there another task you can work on that will make you money (enough to cover the VA’s cost especially)?
Can you delegate the task easily without a lot of effort to explain and train?
Could an expert in this specific task to do it better than you?
Do you love this task or do you dread it?

Some things will “pass” the test, but you might find that other tasks are best continued to be done by you instead.

Examples of Tasks to Delegate to Your Virtual Assistant

Virtual assistants can handle a wide range of tasks, and knowing which duties to entrust to a VA will not only free up your time but also enable you to elevate your business. From administrative to creative to handling your social media accounts and everything in between, a VA can provide valuable support to help you take your business to the next level. Here’s just an example of tasks an efficient virtual assistant can help with, some of which you may not have considered:

Email and Schedule Management Tasks

Filtering emails / managing spam
Database building / updating contacts or CRM
Answering customer service emails / tickets / chat support
Calendar management
Appointment scheduling

Email Marketing

Creating a new list in email marketing software
Adding and removing subscribers from lists
Creating and scheduling broadcast emails to promote content
Editing follow-up emails and auto-responders
Creating email newsletters
Editing / proofreading emails

File Storage and Organization Tasks

Dropbox / Google Drive organization
Data entry in Word / Google Docs
Creating / managing spreadsheets
PDF conversion, splitting and merging

Administrative & Blogging Tasks

Transcription of video and audio files
Simple ebook layout / formatting
Preparing PowerPoint / Keynote / Canva presentations
Report creation
Forms creation
Document template creation
Online research
Lead generation
Blog publishing management
Moderating blog comments
Adding tags & images to blog posts
Sending client invoices
Basic bookkeeping
Project management between you and team members
Preparation of training materials
Setup / edit online courses
Deadline / deliverables tracking
Social media management tasks
Create and manage Facebook fan pages / groups
Create and manage LinkedIn account / profile / company page / newsletter
Create pins for Pinterest
Scheduling and tracking pins
Create and manage YouTube account
Upload videos to other video sharing sites / social media
Answer inquiries and messages on all channel & profiles

And there’s so much more a virtual assistant can do. Some may specialize in one particular area, such as a VA that just focuses on social media management, while many others consider themselves as generalist virtual assistants who do a wide range of tasks. Once you decide on what kind of tasks you need help with right now, you can then look for the right type of VA.

The Final Word

Delegating tasks to a virtual assistant can be a game-changer for your business, and by clearly defining the tasks you want to delegate, you’ll be able to choose the right virtual assistant, and be confident that you are getting the maximum benefit out of your investment. Remember, the goal is to create a balance that allows you to concentrate on growth while ensuring that essential tasks are handled.

When determining what tasks to delegate to a virtual assistant, consider the tasks that take up a lot of your time, require specialized skills, or are not the best use of your time. By delegating these tasks, you can focus on the things you’re best at, while your VA takes care of the rest, allowing you to enjoy the freedom and flexibility that comes with having a virtual assistant on your team.

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